Collection and Use of AGPI Member Information
The AGPI collects personal information about members, such as name, organization, address, telephone number, and email address. The organization uses this information to send publications and other communications to members, and to conduct other official business of the association.
The AGPI publishes a Membership Directory with such contact information along with any additional information voluntarily provided by the member regarding associated activities and interests. The Membership Directory states that the information provided is for authorized use only. All members in good standing are authorized to use information in the Membership Directory solely for personal purposes that comply with the AGPI Code of Ethics and are consistent with the AGPI Charter and Bylaws.
Members may request that they not be listed in the Membership Directory or that specific information (such as name or address, or collecting interest) be omitted from it.
Members may submit requests to the AGPI Board of Directors requesting authorization for using membership contact information when publicizing a nonprofit activity not sponsored by the AGPI that is consistent with the AGPI Charter. The AGPI Board of Directors will review and determine the disposition of such requests.
The AGPI does not sell, rent, or lease its membership information to third parties. The AGPI may, upon review and authorization by the Board of Directors, contact members on behalf of external organizations regarding offerings that may be of interest so long as they are consistent with the AGPI Charter. In those cases, personal information (such as name, address, telephone number, email address) is not transferred to the third party.
The AGPI may disclose member information if required to do so by law, such as by warrant or court order, or to protect the rights of the AGPI and its property.
Collection and Use of Information on the AGPI Website
The AGPI’s website, gamesandpuzzles.org, is oriented toward general audiences of all ages. As with many websites, general connection information is automatically collected and logged when a user visits the AGPI website and browses its pages. This information may include the user’s IP address, web browser type and version, domain name, access time, and referring website address. This information is used by the AGPI solely for preparing general statistics regarding access to the website and specific pages, and improving the utility of the AGPI website for members and other visitors.
Be aware that any information you post on the AGPI’s public online forums may be available for subsequent access by any Internet user, and may be indexed by search engines that are not controlled by the AGPI.
The AGPI website includes links to external websites that are controlled by other organizations and individuals. The AGPI is responsible only for website content provided directly under the domain name of gamesandpuzzles.org. The AGPI is not responsible for material provided on other websites.
Security of AGPI-Collected Information
The AGPI protects the security of information provided and collected. The AGPI maintains such information on computers that operate in a controlled, secure environment.
The AGPI website may use “cookies” to help personalize user access to the website. A cookie is a file stored on your hard disk when you visit certain web pages for the sole purpose of storing personalization information between your visits to the AGPI website. Cookies associated with the AGPI website can only be accessed by the web server hosting the AGPI domain and only when you visit an AGPI web page.
You may opt to accept or decline cookies within your web browser. Generally, browsers will accept them unless you intervene. If you choose to decline cookies, some features of the AGPI website may not operate as intended.
The AGPI can supply mailing labels to a member for publicizing a nonprofit educational activity relating to games or puzzles that is not sponsored by the AGPI. The member should:
- submit a written request specifying how and when the labels are to be used, guaranteeing that the labels will not be used in any other way;
- ensure that the request reaches the AGPI President three (3) weeks before the date when the labels are needed; and
- pay the AGPI a fee ($25 as of January 2018) to cover handling and first class postage. If costs change in the future, the Treasurer has the right to change the fee, without consulting the Board.
The President can approve all such requests and transmit them to the person responsible for printing labels. For any other requests for labels, such as from nonmembers or for use for profit, the President shall consult the Board.
The AGPI may obtain services from other companies, such as printing and mailing publications and processing transactions. The AGPI provides those companies only the information they need to provide the contracted services. These companies are trusted to maintain the confidentiality of AGPI information and are prohibited from using that information for any other purpose.
The AGPI presently maintains relationships with 2checkout.com to provide services relating to the online payment of membership and other fees to the AGPI and employs various contract printing services to print the AGPI Quarterly and the Membership Directory, prepare mailing labels for official publications, and submit postal mailings.